CAO and Administrative Support RFP

Summer Village of Birch Cove
Chief Administrative Officer and
Administration Support Services Position
Request For Proposals

The Summer Village of Birch Cove is a small urban municipality located on the northeast end of Lac Ste. Anne County. With a population of only 45, and a parcel count of only 77, this quiet community is seeking the services of a permanent Chief Administrative Officer who will provide all required administration support services to ensure the operations and services of the community are maintained. This position will report directly to the 3 member Council, and will be responsible for all administrative and operational matters relating to the municipality.

Duties include (but are not limited to):
-prepare annual operating and capital budgets, and ensure income and expenditures align with the approved budget
-levy taxes as approved by Council, and collect same as per the Municipal Government Act
-complete all required reporting with the Provincial and/or Federal Government
-pre and post board meeting work (prepare and distribute agenda, record minutes, and all follow-up correspondence)
-advise Council on MGA and other legislated requirements
-ensure website is kept up to date
-responsible for all accounts payable and accounts receivable
-work with auditor for completion of annual audited financial statements
-prepare all bylaws, policies, correspondence, reports required by Council
-prepare annual reporting as required by the Council
-work with Council on all matters related to the Summer Village
-work with residents and other stakeholders on all inquiries and/or matters of the Summer Village
-this position is responsible to provide all administration support services necessary to operate the Summer Village
-the successful applicant will need to provide their own office space, laptop, printer, filing cabinets etc, currently the Summer Village operates the financial software operating system of Account Edge
-the Summer Village’s regular Board meetings are held every two months, but additional meetings may be required depending on matters at hand

Information on the Summer Village can be found on their website at www.birchcove.ca

Please ensure your proposal is inclusive of all services, or alternatively please ensure your proposal specifically highlights any costs or fees that would be over and above the expected service provision.
Requests for Proposals will be received until 12:00 noon on Wednesday, January 11th, 2023. Requests for

Proposals can be mailed to:
Mail: Summer Village of Birch Cove, Box 8, Alberta Beach, AB T0E 0A0
Attention Mayor Steven Tymafichuk
or email: Mayor Steven Tymafichuk at s.tymafichuk@gmail.com

Thank you for your interest in the Summer Village, please be advised only those selected for interviews will be contacted.